Flight School & Club Agreement

This Flight School & Club Agreement ("Agreement") governs the use of AFRA by aviation organizations including flight schools, Approved Training Organizations (ATOs), Declared Training Organizations (DTOs), flying clubs, aircraft operators, associations, aviation companies, and similar entities ("Organization").

This Agreement supplements the AFRA Terms of Service. In the event of conflict, this Agreement prevails for organizational use cases.

1. Organizational Use

The Organization may use AFRA for safety management, risk monitoring, training oversight, pilot administration, aircraft administration, compliance tracking, renewal tracking, safety reporting, operational analytics, and document management. AFRA is a software platform only and does not assume operational responsibility for the Organization.

2. No Safety Management System Certification

AFRA is not an approved Safety Management System, a certified aviation compliance platform, an aviation authority system, or a regulatory oversight platform.

Use of AFRA does not constitute compliance with EASA requirements, FAA requirements, ICAO requirements, national aviation regulations, insurance requirements, or operational approval requirements. The Organization remains solely responsible for its own compliance obligations.

3. Administrator Access

The Organization may appoint one or more administrators, who may be granted access to pilot profiles, aircraft profiles, assessments, compliance indicators, renewal information, organizational reports, safety analytics, risk analytics, and documents where permitted.

The Organization is solely responsible for administrator selection, oversight, permissions, and internal privacy compliance. AFRA shall not be liable for misuse of administrator privileges.

4. Pilot Data Access

The Organization acknowledges that pilot-related information may be visible within AFRA according to permissions configured by the Organization, including licence status, renewal status, qualification status, currency indicators, assessment results, risk indicators, and training records.

The Organization remains solely responsible for ensuring that access is legally justified and compliant with applicable privacy laws.

5. Document Management

AFRA may store organizational documents including SOPs, club rules, training procedures, aircraft procedures, safety policies, insurance records, and aircraft documentation. AFRA does not verify accuracy, completeness, legal validity, or regulatory compliance. The Organization remains solely responsible for document quality and maintenance.

6. Organizational Rules Engine

AFRA may allow Organizations to upload SOPs, operational policies, club rules, training requirements, and operational limitations, and may generate recommendations or warnings based on such information.

The Organization acknowledges that uploaded rules may be incomplete or contain errors, and that AI interpretation may be inaccurate. The Organization remains solely responsible for verifying compliance. AFRA does not certify compliance.

7. Risk Scores and Analytics

AFRA may generate safety scores, risk scores, predictive indicators, compliance indicators, readiness indicators, and trend reports. All such outputs are informational only.

AFRA does not guarantee predictive accuracy, risk identification, incident prevention, or accident prevention. The Organization acknowledges that no assessment generated by AFRA shall be relied upon as the sole basis for operational decisions.

8. No Duty to Monitor

AFRA has no obligation to monitor pilot qualifications, licence validity, medical validity, compliance, training requirements, aircraft airworthiness, or insurance validity.

Notifications generated by AFRA are courtesy features only. Failure to generate a notification shall not create liability. The Organization remains solely responsible for monitoring all operational requirements.

9. Aircraft Management

AFRA may provide aircraft management functionality. The Organization remains solely responsible for aircraft airworthiness, maintenance compliance, maintenance scheduling, operational suitability, aircraft documentation, and insurance coverage. AFRA is not an aircraft maintenance tracking system certified by any aviation authority.

10. Training Management

AFRA may provide training-related functionality. AFRA does not certify training, certify instructors, approve students, approve examinations, or verify flight experience. The Organization remains solely responsible for all training activities.

11. Incidents and Safety Events

AFRA may allow recording of incidents, observations, occurrences, hazards, and safety events. The Organization remains solely responsible for investigating events, reporting events, regulatory notifications, corrective actions, and safety management actions. AFRA does not assume responsibility for incident management.

12. Data Ownership

The Organization retains ownership of organizational data uploaded into AFRA. The Organization grants AFRA a non-exclusive license to process such data for purposes of service delivery, analytics, support, maintenance, and product improvement.

13. Anonymized Organizational Data

AFRA may use anonymized and aggregated organizational data for benchmarking, analytics, trend analysis, safety research, machine learning, product development, and commercial reporting. No organization shall be intentionally identified without separate authorization.

14. Organizational Indemnification

The Organization agrees to defend, indemnify, and hold harmless Causal Ventures FlexCo, AFRA, employees, contractors, advisors, and affiliates against claims arising from misuse of AFRA, aviation operations, training activities, compliance failures, administrator actions, pilot actions, aircraft operations, or regulatory violations.

15. Limitation of Liability

To the maximum extent permitted by law, AFRA shall not be liable for incidents, accidents, aircraft damage, personal injury, death, regulatory penalties, training deficiencies, compliance failures, operational losses, or business interruption. The Organization remains solely responsible for all aviation operations. Any liability of AFRA shall be limited as set forth in the AFRA Terms of Service.

16. Termination

AFRA may suspend or terminate organizational access at any time in accordance with the Terms of Service. The Organization may terminate use of AFRA at any time. Upon termination, AFRA may delete organizational data after applicable retention periods.

17. Governing Law

This Agreement shall be governed by Austrian law. Exclusive jurisdiction shall be Innsbruck, Austria, to the maximum extent permitted by law.

18. Acknowledgement

By activating an Organization account, the Organization acknowledges and agrees that:

• AFRA is a decision-support platform only;
• AFRA is not a regulatory compliance platform;
• AFRA is not a certified safety management system;
• AFRA does not approve, authorize, certify, or release operations;
• all aviation, training, compliance, and safety responsibilities remain solely with the Organization.